Organising a conference is no easy task. Whether you are a college student who’s organising the first event of your life or a seasoned professional there are a lot of challenges ahead of you. However, it is an experience that will add so much to your life and if you do what you have to do when you have to do it you can pull off a decent conference. Here are a few tips to get you started on this amazing adventure.
Start things early
A lot of things can change and a lot of things can happen so it is best that you start as early as possible. Depending on the size of the conference and the experience of the organisers it would take anywhere from three months to one year in order to get things sorted out. So when you are planning the date for the conference make sure you give yourself enough time to prepare.
Marketing is important
You need people to attend the conference and you need money for the conference and for this marketing is important. Social media is the best way to start off with things as it is easy to set things up and easy to get the word out. Apart from that do some research on your target audience and start doing some old-fashioned marketing. Displaying a banner printing in a crowded area or doing some promotion at other events are awesome ways to get the word around. You need people to fulfil the objectives of your conference and your sponsors need people to market themselves to so this step is important.
Have good content
Now that you are working on getting people to your event make sure that they gain something from attending it. It is advised to have a separate committee to be in charge of the content of the conference. This committee should do some research on the subject material and should get the correct people to talk about the correct things. This will ensure that those doing this work will be able to spend all their energy on this and that the final result will be worth it.
Take care of your delegates
Once the conference starts your main responsibility is to look after the delegates so make sure you plan a course of action beforehand. Starting from the simplest vinyl banner to making sure the food arrives on time should be well thought of and well executed.
At the end of the day, they won’t see all the hard work that goes in and they will be judging the event based on their experience so make sure you treat them well.
This will be a challenge but you will come out of it with a lot of good experiences for life.